Scheduling Software Comparison of When I Work
Finding the right appointment scheduling and meeting management tool can be daunting. There are simply too many tools, with obscure features and difficult to manage scheduling interfaces. Our scheduler app comparison hub will give you the basic information you need to make an informed decision.

Compare with

You Can Book Me
When I Work
Well App
Visibook
Vetstoria
Vcita
Time Tap
Time Center
SuperSaas
Sumo Scheduler
Solutionreach
SimplyBook.me
Shore
Setster
Setmore
Schedulista
Schedulicity
ScheduleOnce
Schedule Flow
Schedul / Fresha
Sagenda
Rezdy
Resurva
Optima
Omnify Scheduler
Need to Meet
Nabooki
My Schedule.Is
Mindbody
Microsoft Bookings
Meeting scheduler for gmail
Meeting Bird
Lucid Meetings
Jane App
Harmonizely
Gigwell
Genbook
Flexbooker
Doodle
Doctor connect
Demandforce
CozyCal
Coubic
Cogsworth
Click book
Chili Piper
Cheq Room
Calendly
Bookly
Book like a boss
BookingLive
Booking Bug JRNI
Booker
Bookeo
My Aspire App
Apptoto
Appointy
Appointment Quest
Appointment Plus
Acuity Scheduling
10to8
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Feature

Cheapest paid tier
Appointments
Booking time increments
Buffers
2 way calendar sync
Conditional form logic
Custom date formatting
Custom logo
Custom notification templates
Custom questions
GDPR compliant
Group bookings
HIPAA compliant
Locations
Notice time
Payments
Recurring services
SMS & email reminders
Staff
Team bookings
Translatable
URL parameters
Video conference support
Webhooks & API
Website embed
Zapier

When I Work

Yes $18/year/user
Yes - internal meetings
No
No
Unsure
No
No
Yes
Unsure
No
No
No
No
Yes
No
No
No
Yes
Yes
Yes
No
Unsure
No
Yes
No
No

Cogsworth

Yes $348/year
Yes
Yes
Yes
Yes
Coming soon
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes Digital/Physical/Custom
Yes
Yes
Yes
Yes
Yes Unlimited
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Cheapest pair tier
When I Work
Yes $18/year/user
Cogsworth
$99/year
Appointments
When I Work
Yes - internal meetings
Cogsworth
Yes
Booking time increments
When I Work
No
Cogsworth
Yes
Buffers
When I Work
No
Cogsworth
Yes
2 way calendar sync
When I Work
Unsure
Cogsworth
Yes
Conditional form logic
When I Work
No
Cogsworth
Coming soon
Custom date formatting
When I Work
No
Cogsworth
Yes
Custom logo
When I Work
Yes
Cogsworth
Yes
Custom notification templates
When I Work
Unsure
Cogsworth
Yes
Custom questions
When I Work
No
Cogsworth
Yes
GDPR compliant
When I Work
No
Cogsworth
Yes
Group booking
When I Work
No
Cogsworth
Yes
HIPAA compliant
When I Work
No
Cogsworth
Yes
Locations
When I Work
Yes
Cogsworth
Yes Digital/Physical/Custom
Notice time
When I Work
No
Cogsworth
Yes
Payments
When I Work
No
Cogsworth
Yes
Recurring services
When I Work
No
Cogsworth
Yes
SMS & email reminders
When I Work
Yes
Cogsworth
Yes
Staff
When I Work
Yes
Cogsworth
Yes Unlimited
Team booking
When I Work
Yes
Cogsworth
Yes
Translatable
When I Work
No
Cogsworth
Yes
URL parameters
When I Work
Unsure
Cogsworth
Yes
Video conference support
When I Work
No
Cogsworth
Yes
Webhooks & API
When I Work
Yes
Cogsworth
Yes
Website embed
When I Work
No
Cogsworth
Yes
Zapier
When I Work
No
Cogsworth
Yes
When I Work
The Booking experience with When I Work
5 Reason Cogsworth is the best When I Work Alternative

• Automate the way your customers book with your business
• Reduce no-shows with email & SMS reminders
• Get meetings without the back-and-forth

Booking scheduling &  intake forms

Gather information about your customers as they are booking with you. Ask the important questions and manage expectations.

Email & text patient communication

Create custom email and SMS notifications and reminders to reduce no-shows.

Staff and resource availability

Add as many staff and resources to your business as you want then set their working hours, breaks and shifts.

Reporting & tracking

Two way sync between your Google, Apple or Outlook calendars. This means you can never be double booked when you are busy. And all of your appointments get automatically added to your calendar or that of your staff.
Thousands of Happy Customers All Around the World Prefer Cogsworth over When I Work

When I Work is relatively new to the scheduling space and has been around since 2013. Lots of features compared had to come from the public marketing page as access was limited. When I Work assists companies with helping shift teams work better and provides for scheduling of team meetings as well as making team messaging available. If you are looking for a scheduling system that facilitates public bookings from your website, then you will have to look further. The UI is aesthetically pleasing, but the menus and sub-menus are confusing. The above feature comparison was performed by our users who were When I Work users, and may not be 100% accurate. If there are amendments that you find that need to be made or if you want to confirm the existence / non-existence of certain features please contact us on support@cogsworth.com.

Happy Customers

Gemma
NOCA
We didn't use anything like Cogsworth - we did this manually, in house. Took a ludicrous amount of time and I would not have known where to even begin looking for a tool like Cogsworth. When I started at Network I knew there was a need, but wasn't familiar with tools like Cogsworth and was too busy doing things manually to research a solution. If it wasn't for my husband casually mentioning he thought Cogsworth would be useful, I would never have known how much time we could save. I wonder if there's a market in organisations that offer training or consulting? If you need a quote or an ambassador to hit up the NFPs, I'm happy to sing your praises. Seriously, I love Cogsworth.
Cheryl
COSMIC TEAPOT
Taking bookings has always been a total pain for me. My life is chaotic. Trying to work out my diary is horrible. I researched a whole tonne of systems - Acuity was the runner up. But I just didn't like something about their bantery tone. You guys had good reviews. And I thought the price was fair. I LOVE your add ons. I can see how I can grow without a huge jump. And it's so incredibly intuitive. I set the whole thing up in about 6 hours.
Michael
Med Systems
We use Cogsworth for scheduling patients and have integrated it into our patient booking. Cogsworth supports a number of teleconferencing solutions for virtual appointments and allows for customization of just about every single thing the customer will ever see from you. I absolutely love the instant SMS texts when a new appointment comes in.
Melvin
COMPUTER GEEKS
Makes booking easy with either assigned landing page or easily integrate into own web app. The configs are self-explanatory. Team members (under Staff) and Google calendar sync feature. Another big plus is the email signature which has a CTA to your booking page.
Shade
PEACOCKSHADES
Cogsworth is feature-packed and so intuitive to use. Some of the features include multiple services, calendar integration, payment, buffer times, ability to select different types of meeting locations (physical location, online, etc), group bookings and the list goes on! In addition, I love how intuitive the tool is! It's easy to get setup and running FAST!
Segayi
SIMPLE MEDICAL PRACTICE
It meets all the user requirements all the automated simple requirements that the customer needs to work with when using the software... Its simply interesting and amazing
Company
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