Do you operate a school department or are you in charge of staff scheduling?

Easily accept online or physical appointments for admission interviews, school tours, parent teacher meetings, student counselling, conferences and information sessions.

As a school, there are multiple stake holders and varied types of appointments that you need to orchestrate. The old fashioned back and forth takes up far too much time and resources and results in a sour experience for everyone involved. Consider just how much time a teacher or coordinator would need to spend sending emails, answering phone calls and texts.

Cogsworth is an easy to use web based school scheduler that allows you to securely create staff booking pages, create bookable services and share those links with people that need to make those bookings. In a school self scheduling model, appointments and bookings are organized automatically without fuss. There are no double bookings and only dedicated hours for appointments for staff can be reserved.

Additionally, Cogsworth provides automatic SMS and Email school appointment reminders and notifications to reduce no-shows.

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Simple & Powerful

Easy school appointment scheduling for all your stakeholders with lots of support

Let's run through a number of possible school scheduling scenarios that Cogsworth could be used for at your school or college. Scheduling school tours is a really popular use of Cogsworth that leads to more school enrollments. All you need to do is create a "School Tour" service inside of Cogsworth, assign staff that can conduct the school tours, set their working hours then embed the Cogsworth booking widget on your school website or simply share it. Parents and prospective school attendees simply view available times for the school tour, then select the times that work for them, enter their information and the appointment is complete! What about scheduling parent teacher conferences? Also extremely easy to do, by creating a "Parent Teacher Meeting" service in Cogsworth and assigning teachers to it. Teachers can then control their available times and share their own school booking pages with relevant parent cohorts. Again, appointments are scheduled at a mutually convenient time for the teacher and the parent. What about school counselling appointments? These are particularly sensitive because their are private and require a high level of security and legal compliance. Fortunately, Cogsworth is HIPAA compliant and will keep your student information safe and protected. All you need to do is setup a "School Counselling" service in Cogsworth, assign school counsellors to it, and share their booking page in your school intranet, on pamphlets or social media. Students who need the counselling can securely and privately make these bookings at times they know the counsellors are available.

Get students booking counselling and teacher support meetings quickly, easily and securely to make sure they get the help they need
Let students and staff easily control their free and available times for appointments and make sure they are not overbooked
Reduce no-shows and school time wasting with automatic text and email reminder emails

Create your own 'book now' button

Turn your website into an appointment netting engine by embedding a Cogsworth booking button straight into your site. No special code required. Works with every website builder.

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Booking scheduling &  intake forms

Gather information about your customers as they are booking with you. Ask the important questions and manage expectations.

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Email & text customer communication

Create custom email and SMS notifications and reminders to reduce no-shows.

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Staff and resource availability

Add as many staff and resources to your business as you want then set their working hours, breaks and shifts.

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Calendar Sync

Two way sync between your Google, Apple or Outlook calendars. This means you can never be double booked when you are busy. And all of your appointments get automatically added to your calendar or that of your staff.

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Advanced, yet simple scheduling features

Zoom and google meet logo for appointment scheduling
Google Meet, Zoom & Doxy.me
Generate unique video meeting links or use a protected virtual meeting room.
Zapier appointment scheduling
Zapier, Webhooks & API
Integrate your system with Cogsworth, exchange information & create custom integrations.
Stripe and Paypal bookings scheduler
PayPal & Stripe payments
Enable payments from your customers before appointments are scheduled.

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How Cogsworth works

Add as many staff and resources to your business as you want then set their working hours, breaks and shifts.

Cogsworth appointment scheduler